Make meetings matter – Expert tips to improve your meetings

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Make meetings matter- Expert tips to improve your meetings

Written by- Shonali Khanna, Academic Manager, British Council

Think meetings are a waste of time? Think again. Our top tips for managing meetings effectively can help you make meetings matter!

What’s usually your first thought when you get a meeting request?

  1. Oh no, not another meeting
  2. Why am I even invited for this?
  3. What a total waste of time
  4. Fabulous, I love meetings!

If you chose 4, you’re one of those few individuals who is clearly doing things right. For the rest of us, however, meetings that run on endlessly or one where everyone is preoccupied with their gadgets can be a really frustrating part of regular work. Well, it doesn’t have to be this way and you don’t have to jump on the “boring meetings” bandwagon. Here are some ways to hold effective meetings that energise your team and leave them with clear objectives.The end game

The end game
Often, general weekly meetings with no clear outcomes end up becoming opportunities to catch up on lost sleep. So first things first, ask yourself what you are trying to achieve through this meeting. In other words, clearly define what will happen as a result of the time spent together as a group. Define this with a tangible action such as ‘by the end of this meeting we will have created a marketing action plan with timelines and leads for each action.’
Putting the D in digital
Once you clearly define your objectives, you might even find that a meeting isn’t the best medium to achieve a particular outcome. That’s ok. In fact, that’s good! Maybe a shared, collaborative document or an online meeting platform such as Zoom or Skype for Business can help your team review a proposal in real time. Perhaps project updates can be shared more effectively through a project management tool or communication platforms such as Basecamp, Asana or Slack.
An invite gets the clock ticking
The meeting actually starts when the invite is sent out, not when the physical meeting takes place. Meetings can be way more productive if you use appropriate ways to engage your invitees even before the meeting happens. This could be done by sharing a clear agenda so people know exactly what they can expect or giving a pre-meeting task that they have to complete before they come to the meeting.
Pre-wire meetings with important topics
For important or sensitive topics, where you want people to collaborate and don’t want any surprises, use the pre-meeting time to approach the key players attending the meeting. Get a preview of their thoughts on the meeting even before it happens. This will also help you anticipate concerns or questions or challenges so you can go into the meeting with clear solutions.
What are your top tips to make meetings more interactive? We’d love to hear from you so feel free to leave your comments below.
If you know someone who spends a lot of their time in meetings, share this article with them.
The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.

We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications.

The British Council works with top companies across sectors to design customised business communication-related solutions targeting specific needs. To set up a consultation with one of our experts, contact Alisha Debara on +91 9643200831 or email us on B2BTrainingSolutions@britishcouncil.org.

 

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